TRANSITORY RECORDS (SCHEDULE 102901)

RECORDS SCHEDULES FOR SPECIAL CATEGORIES OF RECORDS - INDEX

Some types of records can be scheduled for retention and disposition in broad categories which may apply to all ministries and agencies. These are normally routine, transitory, and ephemeral records or data which serve no ongoing purpose. Special schedules also cover executive records, commission of inquiry records, record copies of published maps, and information stored on special media, such as videotape, optical disk, paintings, maps, plans, photographs, and other sound, film, video, photographic, or cartographic media.

Special government-wide ongoing records schedules have been approved for the following categories of administrative and operational records.

Commission of Inquiry Records (schedule 112907)
Computer System Electronic Backup Records (schedule 112910)
Electronic Mail (schedule 102903)
Executive Records (schedule 102906)
General Records Schedule (schedule 112909)
Government House Records (schedule 112911)
Lieutenant-Governor Records (schedule 112912)
Record Copies of Published Maps (schedule 112908)
Special Media Records (schedule 102905)
Transitory Electronic Data Processing (EDP) Records (schedule 102902)
Transitory Records (schedule 102901)
Unsolicited Records (schedule 112913)
Voice Mail Records (schedule 112914)
Word Processing Records (schedule 102904)
Year 2000 (Y2K) Project Documentation and Test Data (schedule 112916)

Corporate Records Management Branch (CRMB) delegates the authority to administer the retention and disposition authorities for the routine and transitory records included in these schedules to the Records Officer of ministries and agencies covered by the Document Disposal Act. Although applicable to all government agencies covered by the Document Disposal Act, the General Records Schedule (112909) is applied by CRMB or government archives staff only.

When they are considered superseded or obsolete, records covered by the schedules for special media records (102905), executive records (102906), commission of inquiry records (112907), record copies of published maps (112908), Government House records (112911), and Lieutenant-Governor records (112912) must be transferred to CRMB-contracted off-site storage facilities for selective retention by the government archives.

Ministries and other agencies may propose new government-wide schedules or amendments to existing schedules by completing a records services application (ARS 118) and submitting it to CRMB.